Some clients send a professional BOQ. Others send plans, room measurements, and photos. Both can be a useful starting point.
The first job is to turn the information into product packages that factories can understand and price in the same way.
QUICK ANSWER
What should a villa BOQ contain?
For every item, include an ID, room, description, specification, size, unit, quantity, drawing reference, finish or sample code, required date, and notes about accessories, packing, or local standards.
01
Divide the BOQ into factory packages
Separate windows, doors, cabinets, tiles, stone, bathrooms, flooring, lighting, furniture, and other specialist scopes. This helps the right factory quote the right information.
Keep one master BOQ so the project team can see the complete scope and identify overlaps between packages.
02
Give every item a clear identity
Use item codes and room names. “Bathroom tap” is too general. “BA-02 basin mixer, brushed nickel, guest bathroom, quantity 1” is easier to quote and inspect.
Match the BOQ code to drawings, sample labels, shop drawings, cartons, and the packing list.
- Item and room code
- Product description and use
- Size, material, finish, and performance
- Unit and quantity
- Drawing and sample reference
- Included accessories and spare parts
- Required delivery stage
03
Separate estimated quantities from approved quantities
Early quantities may come from concept drawings. Final quantities should come from approved drawings and confirmed site information.
Mark every revision with a date. When the design changes, update the affected line instead of sending an unrelated message that may be missed.
04
Add commercial and delivery information
A sourcing BOQ should help create a complete quotation. Add the project country, delivery point, preferred trade term, target dates, packing needs, inspection plan, and known approval requirements.
Ask suppliers to write inclusions and exclusions beside each package. This makes later comparison much easier.
05
Use the BOQ after the order
The BOQ should continue into sample approval, production tracking, inspection, warehouse receiving, loading, and site receiving.
When the same item code appears on every record, the client can trace a product from the drawing to the correct room.
FAQ
Frequently asked questions
Do I need a professional quantity surveyor?
A quantity surveyor is useful for formal project measurement. For early sourcing, clear plans and a room-by-room list can still begin the process.
Can a supplier prepare the BOQ?
A supplier can help refine a procurement BOQ, but the project designer or responsible local professional should approve the scope and quantities.
What is the difference between a checklist and a BOQ?
A checklist reminds us what categories may be needed. A BOQ identifies specific items, units, quantities, and requirements.
Should prices stay in the BOQ?
Many teams use a technical BOQ and a priced comparison sheet. The important point is controlled item codes and revisions.
START YOUR PROJECT
Turn your drawings into a sourcing BOQ.
Send your plans, existing material list, and target delivery date. We can help organize a factory-ready procurement scope.
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